|
Post by J-G on Feb 27, 2016 13:08:40 GMT -4
All, It's that time of year again so here are the particulars for the Shearwater Aviation Museum 18th Annual Spring Hobby Show. Our club OPI for this event is Ron Stuart. He has been in touch with Christine Hines at the museum and has started the planning for our participation in the event. Please give him all the support you can when he reaches out to the membership for help. Event at a glance details: Saturday, April 9th, 10 am -4 pm, 2016 Sunday, April 10th, 10 am - 4 pm, 2016 www.shearwateraviationmuseum.ns.ca/modelshow.htmCheers! On Ron's behalf... This email was sent out on 12 Mar 16. Fellow SRCF Members: With traffic on the SRCF Forum a little light in the off season, the club wants to reach out to all hands about the upcoming Shearwater Aviation Museum Spring Hobby Show to be held this year Saturday and Sunday, April 9 and 10 in the Sea King Club at 12 Wing Shearwater. You can learn more about the show here www.shearwateraviationmuseum.ns.ca/modelshow.htmWe have reached out to HEFA about coordinating our participation, and the space we have reserved is intended to be shared by the two clubs. The Club Executive asked me to be the OPI (Officer of Primary Interest, which as near as I can tell is military speak for getting it organized) so I have outlined a plan that sets out what has to be done under four headings, SPACE, PEOPLE, STUFF AND PROMOTION. The first order of business is to get a Coordinator for each of the four main responsibilities. Kevin and Dave have stepped up to coordinate SPACE and STUFF respectively. We urgently need two more Coordinators, one for PEOPLE and one for PROMOTION! Who will step up for these spots?? How about you?? Doing so does not mean you do it all yourself - coordinating means marshalling the resources and engaging volunteers to help. The plan so far looks like this... SHEARWATER AVIATION MUSEUM SPRING HOBBY SHOW 10:00AM to 4:00PM Saturday April 9 and Sunday April 10 SEA KING CLUB 12 WING SHEARWATER OPERATIONS PLAN MAJOR ITEMS SPACE (Kevin Mckay) • Liaise with Christine Hines of Shearwater Aviation Museum • Plan and arrange layout of tables, chairs, and exhibits • Signage - Big Banner, posters, etc. • Images of the space, and a floorpan are attached. PEOPLE • Organize pre-show setup and post-show cleanup • Schedule people for the booth - 2 to 4 at all times, probably in half day shifts. • Obtain commitments to be there as agreed. • Remind folks of their commitments as the show approaches. STUFF (Dave Rowe) • Arrange Planned and committed exhibits (not the wild west) , i.e. Trainers (one nitro & one electric), Scale, Warbirds, Historic, Sport, Helicopters/Drones, Aircraft under construction, Gliders, Turbines • RC Videos from YouTube or other sources to play continually. PROMOTION • SRCF Facebook • SRCF & HEFA Forums • Handouts to promote July Fun Fly • MAAC material Schedule UPDATED 27 March 2015 - please let me know if you see a mistake or can fill a blank spot
Attachments:
|
|
|
Post by krmckay "Bombs away" on Mar 17, 2016 18:01:20 GMT -4
Here are the photos enlarged by 50% just click on them to view. I can't blow them up any more or they will become fuzzy. OK here is an update in regards to the hobby show "space " allocation. I talked with Christine Hines on Tuesday but didn't get to much info on what we will have for tables and what size they will be. I'm attaching the pictures Ron took earlier that show the sections we will have. Unless you have been in the Sea King Club it may be a little out of context. The sketch is quite accurate and I'm going to guess we will only get the tables that are pictured in the photos. Christine will be keeping the longer tables for paying vendors and the tables in our area are a combination of 5 and 6 Ft. I've added to Ron's original drawing and show red rectangles as tables. The three doors behind the SRCF area was to be left open for accress but after talking to Christine it appears that the doors are not going to be used so can be blocked partially by tables if need be. Sorry about the photo sizes I'll work on uploading larger ones after this post. Christine's idea was to have a U shape semi circle that the public could get up close to the aircraft, but I'm not to comfortable with that suggestion as past years kids just like to grab everything. Basically the HEFA designed area should have 4 tables and the SRCF area may have the 6 tables as in the photos. We maybe able to bring in a few tables of our own if we need them. Anyone have any table cloths to cover the tables?
|
|
daver
Members
Posts: 2,268
|
Post by daver on Mar 17, 2016 20:18:23 GMT -4
We need to start sorting out details, so here's a couple. First, who will be available to man the display, and which days? I should have more info tomorrow, but we're looking at parking our travel trailer outside the mess, if allowed, so we can set up a display outside, for the giant stuff, turbines, etc. Also, it will act as a lounge for people needing a break, we have satellite TV, all the amenities, and an outside kitchen, so if people want, we can do a nice BBQ lunch, and a wicked breakfast for our crew. If we have too many planes to display all at once, we have the hangar in the trailer as well to store some extra aircraft as needed. Start putting in your preferences for manning! If I get the info I need tomorrow, we'll start soliciting for aircraft. We want a good mix, couple of club trainers, and then one of every major type, i.e. warbird, jet, scale civilian, giant scale, helo, glider, gas, nitro, electric.
|
|
|
Post by ghostflyer on Mar 18, 2016 15:08:32 GMT -4
Hi guys,
I'm going to buy 2x100' rolls of plastic tablecloth that both HEFA and SRCF can share. (Sky blue if it's still available) MacFarland's Party store sell them for about $20 or $25 each. Since there are at least 10 tables between the clubs, we will need 2 rolls to cover everything, including the sides of the tables (and back of 2 of the tables for HEFA, next to the stairs).
Thanks, Andrew HEFA Member and friends with SRCF
|
|
daver
Members
Posts: 2,268
|
Post by daver on Mar 18, 2016 21:11:58 GMT -4
I can use my laptop, and hook it up to my monitor, 27 in. Before I forget, spoke with Christine again today, a lot of vendors and display types want to see the mess, so she's going to arrange for a walk-through, and ask any questions. That will be the time to see if we can perhaps move the stuff behind the divider, and free up some more space, there's also a couple more tables back there, that we might be able to use. Also to ask about parking the RV. We have to be very diplomatic about requests, as some vendors/display types have been shall we say, aggressive in their requests, and starting to annoy her, and the mess manager, who's doing the museum a big favour, offering up the place at no charge.
|
|
|
Post by ghostflyer on Mar 19, 2016 7:09:43 GMT -4
I'd wait, the tables are actual dining tables, not cheap plywood ones. A cover for the top, maybe, but unless you're worried about people seeing your legs, they don't really need covering on the sides. Okay, just let me know what you decide on. When the show was at SAM, it used to be a requirement to cover the sides, too. We should find out for certain if the Sea King Club will allow us to use their white tablecloths. I look forward to attending the group walk-through. Andrew
|
|
|
Post by J-G on Mar 19, 2016 13:26:12 GMT -4
I would pretty much guarantee that we're not using their white table cloths, especially those of us with Nitro and Gas airplanes! The meeting is Thursday afternoon, we'll sort it all out then. Just to reinforce, the SK Club is offering up their space free of charge, which they are under no obligation to do. We will be expected to be gracious with our requests, accommodating, and if an answer is No, then it's no, end of story. After some of the ludicrous demands by some participants, I'm surprised the SK Club didn't just shut the whole thing down. Guys, Not to state the obvious, but here are a few points we need to consider: Christine is currently a one-woman show running both the museum and trying to organize this event, which is a fundraiser for the museum. She used to have a volunteer that managed it completely with the help of some solid volunteers he managed to round up. He passed away not long before last year's show, so it's all Christine now. The Sea King Club has graciously offered the use of their space, at no charge, to help the museum out. This means that unlike past events held at the museum, where Christine had final say on arrangements regarding the facilities, this is not the case this year. We all have to abide by what the Sea King Club wants, as does Christine. We must respect that so we don’t drive Christine and the Sea King Club manager over the bend and lose the use of the facility. There is a RECCE planned for Thursday at 1:30PM with Christine, the Sea King Club Manager and the club reps. I’m not sure is there are going to be any vendors there or not. Might I suggest that the club reps meet prior to this meeting and discuss face to face what the clubs would like for the show? Once you are all on the same page, then Dave can use his rapport with Christine and the Sea King Club Manager to see if we can get what we would like? One person talking on behalf of the clubs increases our chance of getting what we would like. Just my two cents…
|
|
|
Post by krmckay "Bombs away" on Mar 19, 2016 19:01:33 GMT -4
With out over stepping my boundaries, I too have a very close relationship with the Mess Manager (as I was the PMC for the SNCMs Mess up until 4 March). I know Rob Benoit very well and once we come up with a solid plan I can approach him if needed. I like the idea of meeting prior to the walk through so we are of one mind and have a focused agenda. I absolutely will be there on the 24th of March as I need to visually sight the electrical outlets and confirm what length extension cords we and HEFA may need and finalize a plan for the layout of tables.
|
|
|
Post by coyote on Mar 23, 2016 17:18:54 GMT -4
Looks like we may have enough planes If someone else wants to bring their plane(s), I can leave mine at home if we're limited in space. We'll have a better idea tomorrow after the site visit Still have a few time slots to be filled (Vic's time slots may also be available as he is away and I generously gave him those time slots Reason for booking time slots is that we don't end up with 6 guys one shift and 1 guy on the next shift
|
|
glen
Instructor
Posts: 647
|
Post by glen on Mar 23, 2016 17:34:24 GMT -4
Marc Not sure what my schedule is, otherwise I'd give you some timings. I will be around and more than happy to fill in while there.
|
|
|
Post by krmckay "Bombs away" on Mar 24, 2016 16:25:02 GMT -4
Have a look at these pictures...if you notice all the photos are basically of the SRCF side of the room as we may well all (HEFA & SRCF) be there this year. This is a large area and if the tables are laid out correctly we can be separate yet in the same space allowing Christine to have additional space for paying vendors. Dave gave her some really good lay outs ideas for the spaces (the entire area) the will increase the amount of available tables to more paying vendors. Attachments:
|
|
|
Post by krmckay "Bombs away" on Mar 24, 2016 16:27:32 GMT -4
The area originally designated for HEFA does not have electrical outlets available without stretching an extension cord across a set of stairs which we cannot do. see photos above.
Who has the SRCF Banner and who has the posters / business cards? we will need plenty printed off for people to take.
I need to know what the length and height of the banner is as we have a plan to display it.
|
|
daver
Members
Posts: 2,268
|
Post by daver on Mar 24, 2016 17:28:14 GMT -4
Ron sent you a PM, short version, yes, and we want the Alpha 40 as well.
|
|
|
Post by krmckay "Bombs away" on Mar 24, 2016 18:11:27 GMT -4
We are located to the right in the second picture. the only electrical outlet is identified in the second picture as well so we will need an extension cord and possibly a power bar if we need more than one outlet. Here is a better look at the electrical outlet where we will be located. Attachments:
|
|
|
Post by Ron Stuart on Mar 24, 2016 20:14:10 GMT -4
Kevin: unless unforseen business fires are burning when I get back, I should be able to lend a hand on Thursday afternoon. I should know as the time gets closer. Please let me know what time you plan to be there. Ron
|
|
|
Post by Ron Stuart on Mar 25, 2016 13:54:20 GMT -4
Speaking of Vic, Dave, is he going to bring that neat little WW I German Bipe he designed and built, the one he brought to Tim Horton's that Saturday morning back in the winter. It's a great thing to counter the opinion held by some that RC Flying is necessarily expensive and elaborate.
|
|
|
Post by coyote on Mar 29, 2016 17:33:30 GMT -4
ALL - HEADS-UP
I cleaned this post a little to keep it Event related
Tks
|
|
daver
Members
Posts: 2,268
|
Post by daver on Mar 29, 2016 19:21:13 GMT -4
OK Folks, I'm offline as of tomorrow night, until the Friday Afternoon, prior to the Hobby Show. I'll get there as soon as I can Friday to work on any last table setup, and drop off some planes. Haven't heard from Kevin, he was going to chat with the Mess Manager about parking the Travel Trailer, and using for an outside display, weather permitting, and our R&R HQ. If you guys can follow up, and email me/pm whatever, to let me know. It's all in your hands now!
|
|
|
Post by CF Av8or on Mar 30, 2016 11:54:00 GMT -4
Ron, in answer to your question, yes I can bring my indoor Fokker DVII, plus any of my other models that you may require. I will also be bringing models for the HEFA display.
I am back in town now, so will be available to assist as required before and during the show.
Cheers, Vic
|
|
daver
Members
Posts: 2,268
|
Post by daver on Mar 30, 2016 18:27:00 GMT -4
Kevin, one thing I did forget, today being the day it was, could you ask CWO Bazinet if he'd be amenable to allowing some OJTs, or other volunteers, to help Christine with the tables, Thursday PM, and Friday AM, if required? They're bringing in some 65 extra tables, and you're aware of the layout, so would be great too, if you could help supervise with that. You'll also need to bring Vic up to speed, on the layout, the combined tables, reason for doing so, etc, etc. We'll have to keep the indoor display more compact than in the past, as discussed, and next year, all exhibitors not paying for tables, will be strictly limited to a max of six tables. The show's getting bigger each year, and this is after all, designed to raise funds for the Museum. Vic, if you see this before 9 PM tonight, you can give me a shout, or Kevin's up on all the info as well. Hope you had a great time in CA.
|
|
|
Post by krmckay "Bombs away" on Mar 30, 2016 19:23:33 GMT -4
Will do Dave!!
|
|
daver
Members
Posts: 2,268
|
Post by daver on Mar 30, 2016 20:48:48 GMT -4
Thanks. Have a great week guys, and we'll see you Friday Afternoon, and/or through the weekend next week.
|
|
|
Post by CF Av8or on Mar 30, 2016 22:19:02 GMT -4
Dave, oops, sorry - just saw your post now. Have a good vacation!
|
|
daver
Members
Posts: 2,268
|
Post by daver on Mar 31, 2016 1:47:54 GMT -4
Thanks!
|
|
|
Post by krmckay "Bombs away" on Mar 31, 2016 19:12:12 GMT -4
I talked to the Sqn CWO today and have requested the assistance of the OJT personnel (possible 6) to help out on this upcoming Thursday to off load extra tables from a truck and begin the setup process of tables and chairs for the Hobby show. I won't know until tomorrow exactly how many of the 6 will be able to assist. but if anyone else would like to come out for a couple hours next Thursday afternoon you can have the fun of helping to tote tables and chairs. If we get the extra tables off loaded from the truck early we will begin re-arranging the Sea King Club for setup on Friday. I'm hoping with enough muscle we can get the majority done on Thursday afternoon and all that will be left for Friday during the day is for Vendors to bring in their wares and do their personal setup of their own tables. At the moment I will be there and John Fennell has offered to help out as well. If anyone else is interested let me know on this thread or just show up we won't turn you away
|
|